MARAPONE
AI Document Assessment — Logistics
CLIENT: Harbourway Freight
SCOPE: Q3 carrier invoices
PREPARED: Sample — your date here
REF: ASMT-SAMPLE-001
// Documents reviewed
220
Carrier invoices
220
Matching rate quotes
85
BOLs / packing lists
// Executive summary
An automated pass reconciled 220 carrier invoices against their original quotes and cross-checked the supporting BOLs and packing lists. The model surfaced 11 items worth a human look: 3 high-severity billing variances, 5 medium-severity document mismatches, and 3 low-severity housekeeping items. The flagged overcharges total $4,180 across the quarter — recoverable if disputed inside the carrier's window.
Each finding below cites the specific invoice and quote reference so your team can verify it in minutes. This is a screening pass, not a substitute for your team's judgment — every flag is meant to be confirmed by a person.
// Findings
F-01 · Accessorial billed but not quoted
HighInvoice #INV-30418 bills a $640 detention charge with no matching line on quote Q-2231. No supporting dwell record attached.
Cited: INV-30418, Q-2231 · Suggested action: dispute before the 30-day window closes.
F-02 · Fuel surcharge above contracted %
HighInvoice #INV-30562 applies an FSC of 28% where the contract rate table caps it at 22% for this lane. Variance $310.
Cited: INV-30562, rate table RT-EU-04 · Suggested action: request reissue.
F-03 · HS code mismatch vs product master
MediumCommercial invoice on shipment SH-7741 declares HS 8544.49; product master lists 8544.42 for the same SKU. Risk of customs query / duty reclaim.
Cited: SH-7741, product master · Suggested action: confirm classification before filing.
F-04 · Quantity mismatch BOL vs packing list
MediumBOL BL-9920 shows 18 cartons; packing list shows 20 for the same shipment. Unreconciled short/over before customs.
Cited: BL-9920, packing list · Suggested action: reconcile with origin before clearance.
+ 7 additional findings (F-05 … F-11) in the full sample. Redacted here for length.
// What this means for you
Auditing 220 invoices line-by-line against quotes is days of work, and the variances in F-01 and F-02 are exactly the kind that slip through at volume — small enough per invoice to ignore, large enough in aggregate to matter. The pass that produced this report took the model under fifteen minutes. The free assessment shows you that on your own documents — no build commitment, no data leaving an environment you approve.
// Method & handling
- ✓ Every flag cites a source document and reference so your team verifies, not trusts.
- ✓ Run on an isolated environment; documents are deleted after the assessment unless you ask us to keep them.
- ✓ No third-party LLM API calls. Nothing is added to any training set.
- ✓ A screening aid for your team — it does not replace your broker or a customs professional.