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// The Marapone Process

HOW WE BUILD IT
FOR YOUR OPERATION

We don't sell software you figure out yourself. We design, build, and install a private AI system around your specific documents and your team's workflow — on your hardware, in your environment, with a full handover when it's done.

01

Assess

02

Scope

03

Build

04

Yours

01

Free Assessment

YOUR FIRST DOCUMENT,
BACK IN 24 HOURS

Before any scoping call, before any invoice — send us one real document from your operation. A blueprint, a freight invoice, a week of daily logs, a bill of lading. We run it through a test system and return a real report: your data, real findings, no sample output. This is the fastest way to know if this is worth your time, at zero cost and zero commitment.

What you send

One document — whatever is most relevant to your workflow. We don't need a full package to produce a meaningful result.

What you get back

A structured report built on your actual document — scope extractions, conflict flags, risk signals, or validation results depending on what you sent.

What happens after

Nothing, unless you want it to. The assessment is the whole offer. If you like what you see, we talk. If not, you've lost nothing.

24h

Turnaround from document received to report delivered

1 Doc

That's all we need to run a real assessment on your operation

$0

No deposit. No commitment. Real findings from your own data.

Sample free assessment report output

Sample output: free assessment report

1–2

Discovery calls to map your full document operation and workflow

Custom

Every system scoped to your specific document types — never a template

Fixed

Priced and agreed in writing before a single line of work begins

Sample build specification document

Sample output: build specification

02

Scoping & System Design

DESIGNED AROUND
YOUR DOCUMENTS

If the assessment shows a fit, we scope the build together. In one or two calls, we map exactly which documents run through your operation — blueprints, RFI logs, daily reports, freight invoices, customs packages — and design a system around the workflow your team already has. A residential GC and an industrial contractor get different builds. A freight forwarder and a domestic 3PL get different builds. The system is designed around what you actually do, not a generic product bolted onto your process.

Document mapping

We catalogue every document type your operation touches, identify where time is lost, and determine which modules apply to your specific workflow.

Written build specification

You receive a written spec outlining exactly what will be built, what it will do, and how it integrates with your existing file structure — before any work begins.

Fixed-price agreement

The scope is priced and signed off before we build. No surprises mid-project. No scope creep billed back at the end.

03

Build & Installation

INSTALLED ON
YOUR HARDWARE

We handle the entire build — model fine-tuning on your document types, system configuration, and installation directly on your hardware. Your server, your machine, your network. Nothing is hosted externally. Nothing routes through a cloud provider. If you don't have hardware capable of running a local AI system, we handle that too — we can source and configure a dedicated machine, or locate parts and assemble a custom system for larger builds. The build typically runs one to three weeks depending on scope, and we don't hand it over until it's been tested against real documents from your operation and your team can run it independently from day one.

Fine-tuned to your document types

The model is trained and configured specifically for the documents in your operation — not a generic system bolted onto your workflow after the fact.

Tested on your real documents

Before handover, every module is validated against actual documents from your operation. We don't ship against synthetic test data.

Full team handover session

We walk your team through the system — how to feed it documents, how to read the output, and what to do if anything looks unexpected. You own it completely from day one.

Don't have capable hardware?

Not a problem. For Starter and Pilot engagements, we can source, configure, and deliver a dedicated local machine pre-loaded with your build for a flat $1,000 CAD add-on — the machine is yours to keep. For larger operations requiring multi-GPU systems, we locate the parts, assemble, and configure the full rig — parts cost is covered upfront in your project deposit.

1–3wk

Typical build timeline from signed scope to system handover

On-Site

Installed directly on your hardware. No cloud. No external routing. No vendor access.

Yours

Full handover included. Your team runs it independently from day one.

Sample deployment log and hardware configuration

Sample output: deployment log

Runs indefinitely on your hardware. No renewal, no expiry, no dependency.

No Fees

No monthly SaaS subscription. No per-user licensing. Built once, owned outright.

On Call

Retainer support available for updates, new modules, or workflow changes — on your terms

Sample system status dashboard

Sample output: system status dashboard

04

Yours to Run

RUNS INDEFINITELY.
NO MONTHLY FEES.

Once installed and handed over, the system is yours. It runs locally on your hardware with no external dependencies — no logins, no SaaS subscription, no vendor you're beholden to. Most clients run without needing us after the first month. If your workflow changes, a new document type enters your operation, or you want an additional module — we're available. But that's your call to make, not a recurring line item on a contract.

No vendor dependency

The system runs entirely on your infrastructure. If we shut down tomorrow, your system keeps running. You own the build — not a licence to use it.

No data leaving your environment

Documents are processed locally. Nothing is sent to external servers. Your project files, freight details, and client documents stay exactly where they are.

Support when you need it

Retainer-based support is available for updates and new modules. No mandatory ongoing contract. Engaged on your terms, when you actually need it.

// Honest limitations

WHAT THIS IS NOT

Not a full ERP or TMS

It reads your documents and flags issues. It doesn't replace your project management system, your accounting platform, or your transportation management system.

Not a live data connector

It processes documents you feed it — PDFs, spreadsheets, emails. It doesn't pull live data from carrier APIs or port systems in real time.

Not a generic AI chatbot

It doesn't answer vague questions or hallucinate answers. It reads specific documents and returns structured outputs based on what's actually in them.

Not a cloud SaaS subscription

No logins. No monthly fee. No dashboard you rent. It's a local application that runs on your hardware and produces structured reports. Built once, runs indefinitely.

WANT TO SEE IT ON
YOUR ACTUAL DOCS?

The free 24h assessment is the best way to see if this is worth your time. Send us one real document. We'll run it, and you'll get back a real report — your data, real findings, no demo output.

Get Your Free 24h Assessment →

Usually back to you within 24 hours. We keep our workload small to ensure every client gets our full attention.