// The Marapone Process
We don't sell software you figure out yourself. We design, build, and install a private AI system around your specific documents and your team's workflow — on your hardware, in your environment, with a full handover when it's done.
Assess
Scope
Build
Yours
Free Assessment
Before any scoping call, before any invoice — send us one real document from your operation. A blueprint, a freight invoice, a week of daily logs, a bill of lading. We run it through a test system and return a real report: your data, real findings, no sample output. This is the fastest way to know if this is worth your time, at zero cost and zero commitment.
What you send
One document — whatever is most relevant to your workflow. We don't need a full package to produce a meaningful result.
What you get back
A structured report built on your actual document — scope extractions, conflict flags, risk signals, or validation results depending on what you sent.
What happens after
Nothing, unless you want it to. The assessment is the whole offer. If you like what you see, we talk. If not, you've lost nothing.
24h
Turnaround from document received to report delivered
1 Doc
That's all we need to run a real assessment on your operation
$0
No deposit. No commitment. Real findings from your own data.
Sample output: free assessment report
1–2
Discovery calls to map your full document operation and workflow
Custom
Every system scoped to your specific document types — never a template
Fixed
Priced and agreed in writing before a single line of work begins
Sample output: build specification
Scoping & System Design
If the assessment shows a fit, we scope the build together. In one or two calls, we map exactly which documents run through your operation — blueprints, RFI logs, daily reports, freight invoices, customs packages — and design a system around the workflow your team already has. A residential GC and an industrial contractor get different builds. A freight forwarder and a domestic 3PL get different builds. The system is designed around what you actually do, not a generic product bolted onto your process.
Document mapping
We catalogue every document type your operation touches, identify where time is lost, and determine which modules apply to your specific workflow.
Written build specification
You receive a written spec outlining exactly what will be built, what it will do, and how it integrates with your existing file structure — before any work begins.
Fixed-price agreement
The scope is priced and signed off before we build. No surprises mid-project. No scope creep billed back at the end.
Build & Installation
We handle the entire build — model fine-tuning on your document types, system configuration, and installation directly on your hardware. Your server, your machine, your network. Nothing is hosted externally. Nothing routes through a cloud provider. If you don't have hardware capable of running a local AI system, we handle that too — we can source and configure a dedicated machine, or locate parts and assemble a custom system for larger builds. The build typically runs one to three weeks depending on scope, and we don't hand it over until it's been tested against real documents from your operation and your team can run it independently from day one.
Fine-tuned to your document types
The model is trained and configured specifically for the documents in your operation — not a generic system bolted onto your workflow after the fact.
Tested on your real documents
Before handover, every module is validated against actual documents from your operation. We don't ship against synthetic test data.
Full team handover session
We walk your team through the system — how to feed it documents, how to read the output, and what to do if anything looks unexpected. You own it completely from day one.
Don't have capable hardware?
Not a problem. For Starter and Pilot engagements, we can source, configure, and deliver a dedicated local machine pre-loaded with your build for a flat $1,000 CAD add-on — the machine is yours to keep. For larger operations requiring multi-GPU systems, we locate the parts, assemble, and configure the full rig — parts cost is covered upfront in your project deposit.
1–3wk
Typical build timeline from signed scope to system handover
On-Site
Installed directly on your hardware. No cloud. No external routing. No vendor access.
Yours
Full handover included. Your team runs it independently from day one.
Sample output: deployment log
∞
Runs indefinitely on your hardware. No renewal, no expiry, no dependency.
No Fees
No monthly SaaS subscription. No per-user licensing. Built once, owned outright.
On Call
Retainer support available for updates, new modules, or workflow changes — on your terms
Sample output: system status dashboard
Yours to Run
Once installed and handed over, the system is yours. It runs locally on your hardware with no external dependencies — no logins, no SaaS subscription, no vendor you're beholden to. Most clients run without needing us after the first month. If your workflow changes, a new document type enters your operation, or you want an additional module — we're available. But that's your call to make, not a recurring line item on a contract.
No vendor dependency
The system runs entirely on your infrastructure. If we shut down tomorrow, your system keeps running. You own the build — not a licence to use it.
No data leaving your environment
Documents are processed locally. Nothing is sent to external servers. Your project files, freight details, and client documents stay exactly where they are.
Support when you need it
Retainer-based support is available for updates and new modules. No mandatory ongoing contract. Engaged on your terms, when you actually need it.
The free 24h assessment is the best way to see if this is worth your time. Send us one real document. We'll run it, and you'll get back a real report — your data, real findings, no demo output.
Get Your Free 24h Assessment →Usually back to you within 24 hours. We keep our workload small to ensure every client gets our full attention.